RECEPTIONIST / ADMIN ASSISTANT
LOCATION: Ennis, Co. Clare
CLOSING DATE; * November **Apply on the
website**
JOB TYPE; 3 month FTC
JOB HOURS; * per week
The Clare Immigrant Support Centre (CISC) aims to ensure access to
appropriate state and community services and the upholding of Human
Rights to all in the Immigrant Community. CISC seeks to facilitate the
integration of Immigrants into their local community by providing a
response to the individual needs and also supporting the involvement
with local service providers, agencies and groups.
CISC is based in Ennis, Co. Clare and provides a range of services to
all immigrants including International Protection Applicants, Refugees
and the Ukrainian community living in County Clare.
JOB DESCRIPTION: ADMINISTRATION / RECEPTIONIST
RECEPTION DUTIES
* Ensure all staff, clients and visitors are made to feel welcome.
* Answer, screen, and forward incoming phone calls to appropriate
staff.
* Ensure all visitors & staff signs the appropriate Sign In book on
arrival.
* Take delivery of post and distribute post to staff, ensuring all
outgoing post is posted each day.
* Deal with all enquiries at the desk in a cordial and professional
manner.
* Keep the reception area in order.
* Oversee the Stationery orders.
* Manage petty cash.
ADMINISTRATIVE DUTIES
* Support the team in managing the administrative process and
providing potential clients with information.
* Carry out a range of routine clerical activities such as sending
out information packs, photocopying, typing letters / e-mails, filing
documents, and taking minutes of meetings and other such duties, when
requested by the management.
* Ensure that all administrative duties are carried out in
accordance with the required timelines.
* Update electronic records on the database system.
* Assist with funding applications and returns.
* Undertake your role in a professional manner maintaining a
high-quality standard of work, and work in accordance with the values
of the Clare Immigrant Support Centre.
The above list is not exhaustive; additional areas of responsibility
may be added over time and flexibility is required from time to time.
PERSON SPECIFICATION
ESSENTIAL REQUIREMENTS
* Minimum of 2 years' experience in a receptionist / administration
role.
* Has excellent communication and listening skills.
* Have excellent organisational, prioritising and time management
skills.
* Ability to deal with sensitive issues while maintaining
confidentiality.
* Ability to multitask and prioritise competing demands.
* Enjoys working with people, is approachable, and warm and friendly
* Good IT skills, experience with MS Office.
* Clear written and verbal communication skills with proficiency in
English (written and spoken).
* Willingness to work as part of a wider team.
* Be flexible in regard to working work hours (in agreement and
after negotiation with the management), for the benefit of the
service.
DESIRABLE REQUIREMENTS
* Experience working in a not-for-profit organisation.
* Knowledge and general understanding of organisational policies and
regulations such as GDPR, Health and Safety etc.
Please send your CV to *, the closing date is
*/ */**Apply on the
website**
This post is for * hours per week.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
